Product Updates

Google Docs Power Tools: Building Blocks for Speedy Content Creation

What are Building Blocks?

In October, Google introduced new buttons at the top of Google Docs for swift insertion of content building blocks. A simple click on your desired button or ‘@ More’ opens a list of options, from Calendar event drafts to meeting notes. Note that the row of buttons will only appear at the top of newly created or empty Google Docs. You will not see these options in documents with existing content.

How to use Building Blocks?

Simply click your preferred button or choose ‘@ More’ to see options like drafts for a Calendar event or a meeting note. Note that the row of buttons will only appear at the top of newly created or empty Google Docs, meaning you will not see these options in documents with existing content. 

Building blocks elevate Google Docs by broadening its capabilities. Let’s look at four commonly used use cases, showcasing how building blocks redefine and enhance your collaborative workflow.

  1. Meeting Notes

Leverage the Meeting Notes building blocks for seamless setup, sharing, and collaboration within or before your meetings. Before gatherings, team members can collaboratively prepare by outlining agendas and discussion points using building blocks in Google Docs. During meetings, real-time collaboration ensures accurate documentation of action items, decisions, and key takeaways. Post-meeting, a comprehensive follow-up is easily generated, leveraging the notes to send detailed summaries and assigned tasks to all participants with a simple click of the send button.

  1. Gmail Draft

Start an email draft directly from Google Docs, facilitating collaborative editing before sending. Seamlessly integrated with Gmail, the draft opens in Gmail when ready. 

Imagine your team seamlessly collaborating on a project proposal in Google Docs. With the ability to start an email draft directly from the document, everyone can review and provide feedback before the final email is sent. This function streamlines content approval workflows, ensuring that all stakeholders can contribute and refine email content before it’s sent.

  1. Review Tracker

It is common to have multiple reviewers for documents. You can now track overall reviews for your document with a simple review tracker building block in your document. Insert these directly into your document alongside people chips to assign users to review the document. Beyond the standard status options like “Not started” “In progress” “Under review” and “Approved”, you also have the flexibility to add custom status options.

  1. Project Tracker

Track all your projects in Docs. Basic project management tracker building block to help you keep track of status and related notes about the projects. Enhance readability with building blocks, dropdowns, and smart chips like people chips and date chips. This functionality empowers you to construct complex project structures easily.

Using Building Blocks doesn’t just make content creation simpler; it changes the way we create documents. With one click, it makes the whole process fast and easy. These blocks fit smoothly into the process, cutting out extra steps and making work more efficient and productive.

Admazes is a leading Marketing & Technology Agency dedicated to driving tangible business results. As an award-winning MarTech company based in Hong Kong, we excel in delivering expert guidance, innovative digital marketing strategies and cutting-edge MarTech solutions to our clients. With a focus on data-driven strategies, cross-platform integration and leveraging artificial intelligence, we empower brands and businesses to elevate their digital presence and achieve new heights of success in today’s dynamic market. 

If you’re seeking expert guidance in maximizing your marketing and technology capabilities, don’t hesitate to reach out. We offer a complimentary consultation to discuss how Admazes can assist you and your team in offering end to end solutions comprising innovative technology, marketing speciality and insights to accelerate your digital capabilities and drive business growth.

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